Open gym by the visit.
Put a drop-in price on a class and families can book one dated session without joining the season.
Open gymDrop-inCamp weekBirthday partyShop
Gympillar for ninja and parkour
Courses, drop-ins, camps and parties, on one bill.
One system for what a ninja gym sells: courses by the season, camps by the week, open gym by the visit, birthday parties and gear at the front desk.
Ready the day you sign up. We set you up as a ninja gym: athletes on the register, coaches on the course, a five-level starter ladder from safe landings to the warped wall, and a finder that asks how old the athlete is.
TodayOpen gym · FridayBooked as a single drop-in
OverviewSaturday partyPackage booked, deposit paid
Your siteRope climbAttained · Level 1
Built around a gym that sells several things
Courses, drop-ins, camps and parties.
Safe landings to the warped wall.
A coach ticks skills such as a rope climb, and an athlete with them all is flagged as ready.
One bill however it was booked.
Courses, camps, drop-ins and shop orders all become invoices on the family.
In detail
See every feature →
A gym that sells five things.
Courses, camps, open gym, parties and a shop each have their own rules. All of them end up as invoices on one household. Start with open gym.
- Off until you turn it onAn owner switches drop-ins on. A drop-in price on a class offers it, a blank doesn’t, and zero is a free taster.
- Parents pick a dateFrom the class page or the timetable, where a card can carry its own drop-in button.
- Only real datesDates must be published, in an open season, before your cutoff and with room. A full date is refused rather than waitlisted.
- Same form, fewer questionsIt’s the registration form without the season’s questions, so waivers and the account are the same. A drop-in carries no registration fee and sits outside the second-child rate.
- Your cancellation policyChoose whether families may cancel, how late, and what a paid visit gives back: nothing, a make-up, credit or a refund.
- Open playIt’s a class with a drop-in price. There’s no door scanner or check-in kiosk.
Courses and camp weeks.
- CoursesEach has a capacity, a price and a waiting list.
- Camp weeksA camp is a programme with weeks under it, each with its own dates, spots and price. A camp weeks section on your site lists what’s open.
More detail: class registration and waitlists.
Starter ladder
Arrives with your account. Rename or reorder any of it.
Level 1Level 2Level 3Level 4Level 5
Level 1 · skills a coach ticks at the register
- Safe landing from a low dropAttained
- Forward roll on the matAttained
- Climbs a rope wall to the topAttained
- Hangs from a bar for 10 secondsWorking
Levels run from safe landings to the warped wall, ticked at the register.
Birthday parties
Parties book themselves around the hours you choose.
- Publish a packageSet a price, a length and a guest limit.
- Add-onsFlat, per child, tiered by group size, or extra time.
- Your party hoursYou set the hours you take parties.
- Parents book and payThey pick a date, choose add-ons and pay, with a deposit and a balance due before the day if you set one.
- A party holds the floorClasses can’t be scheduled over it.
- The balanceIt collects itself only where a card is on file.
- NewParties are new and no gym has taken a booking yet.
The shop
Sell grip tape, shoes and wear, and families collect at the gym.
- Variants and stockSizes and colours, with a stock count you keep.
- Pickup onlyFamilies collect at the gym. Nothing is posted.
- An order is an invoiceIt’s paid like any other bill.
- Buyers need an accountA buyer must be a family with an account.
- PlansParties and the shop come with Club and Academy, and cost $15.99 a month each on Launch and Studio. See the pricing page.
Not included
A few things to know before you plan around it.
- Class packs and unlimited membershipsThese aren’t offered on a card schedule. A recurring card membership was built and then removed.
- Monthly training feesA monthly fee can be raised as an invoice each month.
- A starter ladderFive levels with skills such as a junior warped wall. It’s a sketch to edit, not a circuit’s ranking.
Payments, and where this stands
Here’s what works today and what’s still new.
- Interac e-Transfer, matched for youSoftware can’t collect an e-Transfer, so Gympillar reads your bank’s deposit emails and matches the reference code and amount to the invoice. See the limits.
- Card and ACH, collected for youFamilies save a card or a bank account once, and each bill is collected on its due date. Every payment shows against its invoice.
- Card and bank debit through StripeCollection runs through Stripe and hasn’t yet taken a real payment in production.
- One club todayOne club uses Gympillar today.
Start with moving from spreadsheets, then book a demo for a sample gym and your own website.
Your website
A site that already speaks your sport.
Your programs, timetable and registration form on a site of your own, with the pages a ninja club usually needs offered when you set it up. You write the words; nothing is filled in with copy every other club also has.
HomeClassesCoachesLocationsContactAdult classesOpen gym & drop-inCampsBirthday parties
And everything else
What every club gets as well.
01
Registration and waitlists
Families register on your site, sign your waivers and pay. A full class waitlists and promotes the next family.
02
Invoicing and payments
Cards, bank debit and automatic payments, with reminders that go out without you.
03
Interac e-Transfer matching
Each deposit finds its own invoice by its reference and amount.
04
A family account
Parents see their children’s classes, pay invoices and message the club.
05
Your own website
Programs, timetable and registration at yourclub.gympillar.com or your own domain.
06
Coaches and the register
Each coach sees only their own classes, with medical notes on the register.
FAQ
Questions ninja and parkour gyms ask
Still have a question? Ask us on a demo call, and you will talk to the people who built it.
Can I sell drop-in and open gym visits?
Yes. Drop-ins are off until you switch them on, then a price on a class offers it and zero is a free taster. A family books a date that still has room and gets an ordinary invoice. A full date is refused, not waitlisted.
Does it sell class packs or memberships?
Not today. There are no class packs or unlimited memberships on a card schedule. A monthly fee can be raised as an invoice each month, and open gym can be priced per visit.
Can parents book birthday parties online?
Yes. A parent picks a date from a calendar, chooses add-ons and pays, with a deposit if you set one. A party holds the floor so a class cannot be put over it. It is new and no gym has taken a booking yet.
Can I sell grip tape and gym wear?
Yes, through the club shop, with size and colour variants and pickup at the gym. A buyer must be a family with an account. It comes with Club and Academy and is $15.99 a month on Launch and Studio.
Can I run camps and school holiday weeks?
Yes. A camp is a programme with weeks, each with its own dates, spots and price, listed on your site.
Can adults register themselves?
Yes, if the gym was set up to teach adults or a mix, chosen when it is created. A gym set up for children registers a parent with their child.
Other kinds of club
Teach something else as well?
GymnasticsRec to competitive, hours a week
Martial artsBelts, gradings, family classes
DanceLevels, exams, recitals
CheerTeams, tryouts, all-star
SwimmingLearn to swim, squad, lanes
Book a demo
Forty minutes, set up like yours.
We walk you through a working demonstration club set up as a ninja gym, from a class being created to the money arriving. Bring your hardest registration week.
- 1Pick a time that suits you. It lands with the person who will run the demo.
- 2We show you drop-ins, camp weeks and a birthday party package, and the parts you asked about.
- 3If it fits, we help you set up your club. If it doesn't, we'd rather say so.
You get a confirmation with a calendar file, in your own time zone.