Gympillar
Gympillar for dance

Terms, levels and a season that ends on a stage.

Term registration, class levels, recital events and a costume shop for studios that teach ballet, jazz, hip hop, tap and acro. Dancers on the register, families registering themselves.

Book a demo →See pricing
Ready the day you sign up. We set you up as a dance studio: dancers on the register, coaches in the studio, a numbered starter ladder and a finder that asks how old the dancer is.
A dancer mid leap in a bright studio
TodaySpring recitalClasses invited, one entry fee per dancer
OverviewFall termPaid up front, monthly or in instalments
Your siteBallet 2 · Wed 5:153 spots left
Built around how a studio runs

Terms, levels and a season that ends on a stage.

Terms

Fall, Winter and Spring as seasons of their own.

Each term has its own dates and registration window. Moving a term's start date moves every class in it, and a family can pay the term up front, monthly or in instalments you agreed.

Fall termWinter termSpring termMonthlyInstalments
Recitals

A recital is an event with a fee, a list and a deadline.

Invite the classes taking part, collect the entry fee on one invoice per dancer and watch the places fill. The same event type covers showcases and competitions.

Levels

A ladder from first steps to pre-professional.

Numbered levels arrive with the studio and are yours to rename to your syllabus, with the skills listed under each one.

In detail

Selling a term, not just a class.

A dance year runs on terms: when registration opens, when classes start and what a family pays.

  • A term is a seasonIt has its own dates and registration window, and each class belongs to one.
  • Change the dates onceMove a season’s start date and every class in it follows. The form warns you before saving, because a class that started late on purpose will lose that.
  • Announce it earlyPublish a season before it opens. Parents see the classes and the date registration begins, and the Register button appears that day.

Price each class monthly, by the term, or both.

  • Two pricesEach training option can carry a monthly price and a lower price for families who pay for the whole term.
  • The quote matches the invoiceA term price replaces the up-front discount percentage rather than adding to it.
  • Switching laterIf you allow it, families can ask to move from monthly to the term from the next one. Bills already sent don’t change.

More detail: term or monthly pricing.

See every feature →

Starter ladder

Arrives with your account. Rename or reorder any of it.

Level 1Level 2Level 3Level 4Level 5

Level 1 · skills a coach ticks at the register

  • Marches and claps in time with the musicAttained
  • Moves forwards, backwards and sideways on cueAttained
  • Freezes in a shape when the music stopsAttained
  • Follows a short sequence of three movesWorking

Rename the levels to match your syllabus.

Recitals and showcases

Treat a recital as an event, so who’s in and who’s paid sits in one place.

  • Set it upChoose a date, a fee and a limit on entries, then invite the dancers or classes taking part.
  • Households answerEach yes raises an invoice for that dancer.
  • Places are entries acceptedNot invitations sent, so asking twenty families about twelve places is fine.
  • WithdrawalsBefore payment, the invoice is voided and the place released. After payment, you’re told and decide whether to refund or credit.
  • Cancelling the eventDoes the same for every entry and emails the families who were entered.
  • Tickets and seatingTickets, seating and the stage plan aren’t part of this. It tracks who is entered and who has paid.

Costumes, shoes and the shop

Replace the costume spreadsheet and the table at the front desk.

  • An optional shopA product can have sizes, stock and a pickup note. Families order from your page when signed in.
  • Orders are invoicesThey’re paid the same way as a term and show on the family’s billing page.
  • Stock is held for youHeld for your e-Transfer window, then released if no payment arrives.Held for a set window, then released if no payment arrives.
  • One-off chargesA costume deposit or exam fee can be a saved line on a manual invoice instead.
  • Check your planThe shop is included on the larger plans and an add-on on the smaller ones. See the pricing page before you plan around it.

Levels, ages and the right class

Parents usually arrive knowing only their child’s age.

  • A class finderWrite a few questions, such as the dancer’s age and whether they’ve danced before, and families are pointed to classes that fit.
  • Age chipsNarrow the programme grid by age. Only ages you teach are listed, so nobody hits an empty list.
  • Programme typesRecreational, pre-school, pre-competitive, competitive, company and adult, each with its own levels.
  • Levels set by a coachAfter an assessment, with the date recorded. Families see the level on their account if you turn that on.
  • Skills under each levelList them, and mark them from the skills page on the register.

Forms, waivers and getting paid

Collect what you need at registration and get paid without chasing.

  • A form that asks the right thingsMedical notes, emergency contacts and consent to photographs. You can word these as a signed document.
  • Once per family or once per dancerYou decide. Terms of use are usually signed once per family, a liability waiver once per dancer.
  • Full classes waitlistThe next family is promoted when a place opens.
  • Interac e-Transfer, matched for youGympillar matches the bank’s deposit email to the reference code on each invoice. Exact matches are confirmed and everything else waits for a person. It can’t collect a transfer, so recurring collection isn’t possible by e-Transfer. See how it works.
  • Card and ACH, collected for youFamilies save a card or a bank account once, and each bill is collected on its due date. Every payment shows against its invoice.

More detail: class registration and waitlists, invoicing and billing, and moving from spreadsheets for the order we suggest. Ready to talk it through? Book a demo and we’ll set up a sample studio.

Your website

A site that already speaks your sport.

Your programs, timetable and registration form on a site of your own, with the pages a dance club usually needs offered when you set it up. You write the words; nothing is filled in with copy every other club also has.

HomeClassesCoachesLocationsContactRecitals & showsPerformance teamDress code
And everything else

What every club gets as well.

01

Registration and waitlists

Families register on your site, sign your waivers and pay. A full class waitlists and promotes the next family.

02

Invoicing and payments

Cards, bank debit and automatic payments, with reminders that go out without you.

03

Interac e-Transfer matching

Each deposit finds its own invoice by its reference and amount.

04

A family account

Parents see their children’s classes, pay invoices and message the club.

05

Your own website

Programs, timetable and registration at yourclub.gympillar.com or your own domain.

06

Coaches and the register

Each coach sees only their own classes, with medical notes on the register.

See all features →

FAQ

Questions dance studios ask

Still have a question? Ask us on a demo call, and you will talk to the people who built it.

Can we register dancers by the term?

Yes. A term is a season with its own dates and registration window. Families can pay the term up front, monthly or in instalments, and a term price can be set on each option.

Can we run a recital through Gympillar?

Yes, as an event. It has a date, a fee and a limit on entries. Each household is asked, a yes raises an invoice for the dancer, and withdrawing before payment releases the place. It does not handle tickets or seating.

Can we sell costumes and shoes?

Yes, with the optional shop. A product can have sizes and counted stock, and an order is an ordinary invoice. The shop is included on the larger plans and an add-on on the smaller ones.

Does it support class levels and age groups?

Yes. Numbered levels with skills listed under each, programme types such as recreational, pre-competitive and company, and a class finder and age chips that point families at classes that fit.

Can a parent register more than one dancer?

Yes. A parent adds each child on the form. Each dancer has their own level, and a second child can be pointed at a different class’s own form.

How do families pay by e-Transfer?

They send an e-Transfer quoting the reference code on the invoice. Gympillar reads the bank’s deposit email and matches the code and exact amount. Anything uncertain goes to a person, and recurring e-Transfer collection is not possible.

How do families pay?

By card or ACH bank debit through Stripe, once or automatically on each due date. Every payment shows against its invoice.

Other kinds of club

Teach something else as well?

GymnasticsRec to competitive, hours a week Martial artsBelts, gradings, family classes CheerTeams, tryouts, all-star SwimmingLearn to swim, squad, lanes Ninja and parkourCourses, open gym, camps
Book a demo

Forty minutes, set up like yours.

We walk you through a working demonstration club set up as a dance studio, from a class being created to the money arriving. Bring your hardest registration week.

  • 1Pick a time that suits you. It lands with the person who will run the demo.
  • 2We show you a term with its own dates and a recital with an entry fee, and the parts you asked about.
  • 3If it fits, we help you set up your club. If it doesn't, we'd rather say so.
You get a confirmation with a calendar file, in your own time zone.

Book your forty minutes

It lands on the person who will run the demo.

A ballpark is fine. It decides which plan makes sense.

No card, no commitment. We’ll only use your details to arrange the demo.