Launch
For a new or small club finding its feet.
$19 CAD / month
or $190/year, 2 months free
- Up to 75 athletes
- 2.5% per family payment, never more than $8
- Shop and birthday parties: $15.99/month each as an add-on
- Unlimited staff and locations
Pricing
Priced by the size of your club. Never per seat.
Four plans, sized by how many athletes you teach. Your website, registration, invoicing, e-Transfer matchingautomatic payments, messaging, marketing and the family app come with every one of them — and so do unlimited staff and unlimited locations.
- No card to start
- Subscription free for 15 days
- Set it up with your own classes
- Pay monthly or yearly
Monthly bill Example · 120 athletes, 2 gyms, 9 coaches
- Studio plan up to 200 athletes$49.00
- Staff accounts × 9$0.00
- Second location$0.00
- Website on your own domain$0.00
- Registration, waitlists, waivers$0.00
- e-Transfer matching$0.00
- Automatic payments$0.00
- Emails to families$0.00
Total$49.00
Plus 2% per family payment, never more than $7 each.
Plans
How many athletes do you teach?
At 120 athletes you are on Studio — $49 a month.
Studio
The everyday plan for an established club running several programs.
$49 CAD / month
or $490/year, 2 months free
- Up to 200 athletes
- 2% per family payment, never more than $7
- Shop and birthday parties: $15.99/month each as an add-on
- Unlimited staff and locations
Club
For a busy club with competitive streams and a full timetable.
$119 CAD / month
or $1,190/year, 2 months free
- Up to 450 athletes
- 1.5% per family payment, never more than $6
- Shop and birthday parties included
- Unlimited staff and locations
Academy
For large academies, often across several gyms. Our lowest rate.
$249 CAD / month
or $2,490/year, 2 months free
- Any number of athletes
- 1.11% per family payment, never more than $3.60
- Shop and birthday parties included
- Unlimited staff and locations
Everything in the list below comes with every plan. Prices in Canadian dollars. Clubs in Canada pay GST/HST where it applies; clubs in the United States pay the same figures in US dollars, with no sales tax added. Every plan starts with 15 days free on the subscription, charged nothing until you choose one. The free period is the subscription only — payments families make in those 15 days carry the plan's full per-payment fee.
On every plan
The plan sizes the club, not the product.
A club with sixty athletes gets the same core software as a club with six hundred. Here is everything your club runs on.
- Your own websiteOn your own domain, with class times and prices that stay in step with your timetable — because they are the same records.
- Online registrationFamilies pick a class with spots left, sign your waiver and pay — nobody in the office retyping it. Waitlists promote themselves.
- Invoicing and paymentsCards through your own Stripe account, payment plans and instalments, and recurring invoices that raise themselves.
- e-Transfer matchingInterac deposit notifications matched to the invoice they paid, so Sunday evening is not a spreadsheet.
- Automatic paymentsSaved cards and bank accounts charged on the due date, so Sunday evening is not a spreadsheet.
- Classes, camps and seasonsCapacity, registers and attendance, with conflict checks that refuse to double-book a coach or a floor.
- The family accountParents see their children, schedule, invoices and receipts — on the web or in the app — so the phone rings less.
- Messaging with familiesOne conversation per family, group messages to a class or a season, and emails and texts in your own wording, from your own domain.
- Waivers and e-signed documentsTerms, privacy policy and waiver ready to edit, plus PDFs signed online and stored against the child they were signed for.
- Your team, safelyOwners, admins and coaches each sign in as themselves — and a coach sees only the classes they teach.
- Levels and skillsYour grading ladder and the skills each level asks for, ticked on the register and shown to parents when you choose.
- MarketingYour Google listing's reviews and traffic in one place, and where you rank in search and in AI answers.
- Discounts, done for youSecond-child rates applied automatically, discount codes for your promotions, and standing arrangements for a family.
What you are never charged for
- Staff accounts $0
- Extra locations $0
- Classes and camps $0
- Registrations $0
- Emails to families $0
- Your own domain $0
A club should never be choosing between giving a second coach a login and keeping the bill down — so seats are free, on every plan, for good.
Per-payment fee
A small fee per payment, with a ceiling.
Each plan carries a percentage on the payments families make, and it stops growing at a cap. So a $900 season fee costs you the same few dollars as a $400 one — and the bigger your plan, the lower the rate and the cap.
It applies the same way however the family pays — card, Interac e-TransferACH bank debit or recorded at the desk — and it arrives as one line on a single monthly invoice, not taken out of anybody's payment. Card processing itself is Stripe's, on your own Stripe account.
The fee is not part of the 15 free days. Those cover your subscription; every family payment carries the full fee from the first one.
Or pass it on to families.
Switch on the pass-through and the fee appears on the family's invoice as its own, clearly named line. It is off until you turn it on — how you charge your families is your decision, not ours.
Drop-in class · $45
$0.90
Term of lessons · $320
$6.40
Competitive season · $900
$7.00
This plan's per-payment rate is agreed with each club. Book forty minutes to talk it through →
The faded part of a bar is what an uncapped percentage would have charged. Move the athlete slider above to see another plan.
Add-ons: club shop and birthday parties
Included on Club and Academy
Sell more than lessons.
On Launch and Studio, add either one for $15.99 a month. Nothing else is held back.
Ask us to switch it on →
Club shop
Leotards, grips, hoodies and chalk on your own site, picked up at the gym. Stock is counted for you, and an order is an ordinary invoice families pay the way they pay everything else.
Birthday parties
Party packages and add-ons on your site, booked into the times you actually have free — with a deposit and guest waivers if you want them.
Try it
With your own club, not a demo account.
Judge it against how your club actually runs — your programs, your timetable, your prices.
-
01
Create your club
Name, city and the kind of club you run. No card, nothing to agree to yet.
-
02
Build your real timetable
Add programs, classes and prices, pick a website design, and see it the way a parent will.
-
03
Choose a plan when you are ready
Your subscription is free for 15 days, until you pick the plan that fits. Family payments in that time carry the usual per-payment fee.
Start 15 days free
Moving from other software mid-season? Talk to us about bringing your families across →
Billing questions
Asked and answered.
Something not answered here? Book forty minutes and ask it directly.
How is Gympillar priced?
One subscription per club, from $19 a month, sized by the number of athletes you teach — plus a small percentage on each payment families make, capped per payment. Nothing is charged per class, per location or per staff account. Every plan includes the core product; the shop and birthday parties come with Club and Academy, or as an add-on.
Are there any add-ons?
Two, and only on the smaller plans: the club shop and birthday parties are included on Club and Academy, and cost $15.99 a month each on Launch and Studio. Nothing else is held back.
What counts as an athlete?
Each person you teach, not each family. A family with three children is three athletes, because that is the number that tracks how much work your club actually does.
What happens if we grow past our plan?
Nobody is ever turned away. A family registering on your site is never refused because of your plan — we let you know you have outgrown it, and you move up when it suits you. The bands are set close to where the next plan becomes the cheaper one anyway.
What does the per-payment fee apply to?
Every payment a family makes, however it arrives — card, Interac e-TransferACH bank debit or recorded by hand — at your plan's rate and never above its cap, including during your first 15 days. It is billed to you as one line on a monthly invoice. Stripe's own card processing is separate and is charged by Stripe on your account.
Can families cover the fee instead of us?
Yes. Switch on the pass-through and the fee is added to the family's invoice as its own named line. It is off by default, because passing a cost to parents is your decision.
Is yearly billing cheaper?
Yes — a year costs ten months, so two months are free on every plan.
Can we start without talking to you first?
Yes. Create your club, set it up and look around it with your own classes in it — no card, and your subscription is free for 15 days or until you choose a plan. The free period covers the subscription only: payments families make in that time carry your plan's full per-payment fee.
Is our club's data ours?
Yes. Your families, registrations and financial records belong to your club, and you can export them.
What happens to our public website if we stop paying?
A club behind on its subscription keeps its public site readable. Taking a club's website offline over billing punishes their families, not the club.
Can we move to Gympillar mid-season?
Yes. Most clubs move between seasons because it is calmer, but there is nothing stopping a start partway through one.