One subscription per club, from $19 a month.

What decides the price

Two things: the number of registered athletes, and the number of locations. Nothing is charged per class, per coach or per administrator — add as many staff accounts as your club needs.

Athletes rather than families, because that is the number that tracks how much work the club actually does. A family with three children in four classes generates four registers, four places in a timetable and one invoice; counting them as one customer would price the busiest clubs the same as the quietest.

Plans start at $19 a month for the smallest clubs and step up with the athlete count. Clubs vary enough that a public price grid tends to be wrong for most of them, so tell us your athlete count and how you take money today, and you will get your number on the call rather than a quote three days later.

What every plan includes

There is no feature tier. A club with 120 athletes gets the same software as a club with six hundred — the plan sizes the club, not the product. Splitting e-Transfer reconciliation or waitlists into a higher tier would mean selling the smallest clubs the version that does not solve their Sunday evening.

• Class scheduling, seasons, capacity, and conflict checks that refuse to double-book a coach or a floor area
• Self-serve family registration, waitlists that promote and email the next family themselves, and waivers
• Registers with attendance, allergies, medical notes and emergency contacts
• Invoicing, bulk issue to a whole cohort, and recurring invoices that raise themselves
• Interac e-Transfer reconciliation
• The password-less family portal
• Your public website, on a yourclub.gympillar.com subdomain or a domain you already own
• Unlimited staff accounts, with coach access scoped to their own classes

What you are never charged for

Not per registration, not per invoice, not per email sent to a family, and not per staff account. A club should not be choosing between giving a second administrator a login and keeping the bill down, and a per-registration fee makes the busiest week of the year the most expensive one.

Card payments run on your own connected payment account, so what families pay settles to your club rather than passing through us on the way. Payments taken by Interac e-Transfer never touch us at all — they arrive in your bank the way they always did, and Gympillar reconciles the notification against the invoice.

Running more than one location

Locations are part of what sizes the plan because they are genuinely more work: a second gym means a second timetable to keep out of conflict, its own floor areas, and coaches who may work across both. A club running two halls of the same building is one location; two addresses families drive to separately are two.

Trying it before you commit

Create your club and set it up with your own programs, your own timetable and your own classes, without a card and without agreeing anything. Nothing is charged while you do, and the point is that you get far enough in to judge it against how your club actually runs rather than against a demo account full of somebody else's data.

What moving an existing season's families and athletes across looks like depends on what you are moving from, so it is a conversation rather than a line on this page.

Read what the software actually does before the call if you would rather arrive with the awkward questions ready.