Registration, waitlists, levels and billing for a gymnastics club that sells recreational classes by the lesson and competitive groups by the hours they train. Built alongside one working club.
A competitive group that trains nine or twelve hours is priced in hours, because that is what its coaches say. The Tuesday rec class is priced in lessons. Both sit on one timetable.
Five numbered levels arrive with the club and are yours to rename. The date and the coach are recorded; the family sees the level without seeing who decided it.
A parent picks the class, adds the children, signs your waivers and pays. When a place opens the next family is promoted and emailed with the place held for them.
Most booking software treats every class the same: one price, one time, one seat. A gym doesn’t work like that.
Gympillar runs all three on one timetable:
Arrives with your account. Rename or reorder any of it.
Level 1 · skills a coach ticks at the register
When every skill is attained, the coach moves them up a level.
Parents register on your own website. Here’s what happens next.
More detail: our guide to registration and waitlists, or registration on the features page.
Track every athlete’s progress without a clipboard.
Invoices go out on their own, and the payments match themselves.
Most clubs start with a spreadsheet. Here’s the easy way over.
Step by step: our guide to moving from spreadsheets. Or book a demo and bring your spreadsheet.
Your programs, timetable and registration form on a site of your own, with the pages a gymnastics club usually needs offered when you set it up. You write the words; nothing is filled in with copy every other club also has.
Families register on your site, sign your waivers and pay. A full class waitlists and promotes the next family.
Cards, bank debit and automatic payments, with reminders that go out without you.
Each deposit finds its own invoice by its reference and amount.
Parents see their children’s classes, pay invoices and message the club.
Programs, timetable and registration at yourclub.gympillar.com or your own domain.
Each coach sees only their own classes, with medical notes on the register.
Still have a question? Ask us on a demo call, and you will talk to the people who built it.
Yes. A programme can name its training options in hours a week instead of lessons a week. The hours are measured from the class’s own sessions, and a squad that meets on evenings of different lengths shows a range unless you type the figure you advertise.
Yes. A full class takes a waitlist, and when a place is released the next family is promoted and emailed with the place held for them for a stated time.
From the register. Each level can list its skills, a coach marks each one working or attained, and the athlete can be moved up from the same page. The overview counts who is ready.
Each class has its own registration form, because its price, season and rules differ. A second child can be pointed at another class, and the parent is offered that class’s form with the child already chosen.
Card payments are connected through Stripe, but no live card transaction has been processed in production yet. Interac e-Transfer reconciliation is the part we can describe from real use, and it matches deposit notification emails to invoices rather than collecting money.
Card payments are connected through Stripe, but no live card transaction has been processed in production yet. Ask us where that stands for your club.
Plans are sized by how many athletes the club teaches, with a small percentage on each family payment. The current figures are on the pricing page.
We walk you through a working demonstration club set up as a gymnastics club, from a class being created to the money arriving. Bring your hardest registration week.
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