Skills ticked on the deck.
An instructor marks each skill as working or attained, and a swimmer with every skill attained is flagged as ready. A person presses the move.
Gympillar for swimming
Lessons, levels and skills ticked on deck.
Registration, skills checklists and block billing for learn-to-swim programmes, stroke development and squads, with families registering on your own site.
Ready the day you sign up. We set you up as a swim school: swimmers on the register, instructors on deck, a starter ladder that follows the Swim for Life level names and a finder that asks how old the swimmer is.
TodayReady to move upPreschool 2 · every skill attained
OverviewLearn to swim · Sat 9:301 spot left
Your sitePrivate lessonBooked and paid online
Built around the way a pool week runs
Levels, small groups and session blocks.
Groups that stay the size you set.
A full lesson waitlists the next family and promotes them, with the place held, when somebody leaves.
PreschoolLearn to swimDevelopmentSquadAdult
A block paid the way you sell it.
In full, in instalments or by the month, with a rule for the family who starts in week four.
In detail
See every feature →
Follow the level, not only the class.
A swim family is really buying the next level. The class is just where it happens.
- When and whereThe timetable says when and where a lesson runs.
- Where each swimmer standsA ladder of levels shows it.
- Swim for Life namesThe starter ladder follows the Lifesaving Society’s Swim for Life, from Parent and Tot to Star Patrol, with a few skills under each rung. It’s a sketch, not the award guide, so rewrite it against the one you teach from.
- Marks are keptA skill that has been marked is retired rather than deleted, because the marks are the record of what a child showed.
Ticking skills and moving a swimmer up.
- Mark from the registerFrom the register, an instructor opens the skills sheet and marks each skill working or attained.
- See who’s readyA swimmer with every skill attained shows as ready, and the Overview counts them.
- Optional rulesA rung can also ask for classes attended or days on the level. Set neither and skills alone decide.
- Move up in one pressIt records the date and who pressed it.
- Share with parents, if you wantOff until you turn it on. Parents then see the level, its skills and their status, and get an email when the swimmer moves up, without seeing which instructor decided.
Swim for Life names
Arrives with your account. Rename or reorder any of it.
Parent and TotPreschoolSwimmerSwim Patrol
Parent and Tot 1 · skills a coach ticks at the register
- Enters and exits the water with helpAttained
- Blows bubbles on the surfaceAttained
- Front and back float with supportWorking
- Kicks on front with supportWorking
When every skill is attained, the instructor moves them up a level. Skills alone decide here, unless you add class or day rules.
Groups, waiting lists and lesson blocks
Every class has its own capacity, and the pool can’t be double-booked.
- The pool and lanes as areasA pool, or each lane you keep apart, can be an area. A squad set and a lesson can’t go on the same water at the same hour, and the scheduler names the clash. It does the same for instructors.
- Register and waitlistA parent registers on your site, signs your waiver and pays. A full group waitlists the next family.
- Lessons in seasonsA fall block and a winter block each have their own dates.
- Your pricesA class can sell one lesson a week or two at different prices, paid in full, in instalments or monthly. Compare term and monthly pricing.
- Starting part-wayYou pick the rule: the whole month, only the lessons left, or the lessons left plus make-up credits for the ones already gone.
More detail: class registration and waitlists.
Missed lessons and pool closures
You decide what a missed lesson is worth.
- Report an absenceA parent can do it from their account, and the swimmer shows as expected away on the register.
- Make-up rulesSettings hold a switch for lessons you cancel, one for lessons a family misses, and how many days a credit stays good.
- Called-off lessonsFamilies expected that day are emailed, and a credit can be booked into another session of the programme that has room.
Private lessons
Instructors publish the hours they’ll teach, and families book.
- A family picks a timeA private or small-group lesson, chosen from their account and paid per swimmer.
- NewThis is new and no school has run it yet. We confirm which plans include it on a demo call.
Paying a swim school
Here’s how money moves, and where it stands today.
- Interac e-Transfer, matched for youCanada has no consumer Interac API, so software can’t collect a transfer. Gympillar reads the deposit email your bank sends, finds the reference code and matches the invoice, leaving doubtful ones for a person. See the limits.
- Card and ACH, collected for youFamilies save a card or a bank account once, and each bill is collected on its due date. Every payment shows against its invoice.
- Card or bank debitAutomatic collection works by card or bank debit that a family authorises. It runs through Stripe, which hasn’t yet taken a real payment in production.
- One club todayGympillar was written beside one working club, and one club uses it today.
More detail: pricing and invoicing. If your roster lives in a spreadsheet, read moving from spreadsheets, then book a demo to see a sample school and your own website.
Your website
A site that already speaks your sport.
Your programs, timetable and registration form on a site of your own, with the pages a swimming club usually needs offered when you set it up. You write the words; nothing is filled in with copy every other club also has.
HomeClassesCoachesLocationsContactSwim levelsPrivate lessonsPool rules & safety
And everything else
What every club gets as well.
01
Registration and waitlists
Families register on your site, sign your waivers and pay. A full class waitlists and promotes the next family.
02
Invoicing and payments
Cards, bank debit and automatic payments, with reminders that go out without you.
03
Interac e-Transfer matching
Each deposit finds its own invoice by its reference and amount.
04
A family account
Parents see their children’s classes, pay invoices and message the club.
05
Your own website
Programs, timetable and registration at yourclub.gympillar.com or your own domain.
06
Coaches and the register
Each coach sees only their own classes, with medical notes on the register.
FAQ
Questions swim schools ask
Still have a question? Ask us on a demo call, and you will talk to the people who built it.
Does Gympillar track swim levels and skills?
Yes. Each level carries a checklist. An instructor marks every skill as working or attained from the register, and the swimmer shows as ready to move up once all are attained. The starter ladder follows the Swim for Life level names as a sketch to rewrite against the award guide you teach.
Can it keep lesson groups small and run a waiting list?
Yes. Every class has its own capacity, and a full group sends the next family to a waiting list. When a place opens that family is emailed and the place is held for the hours you set.
What happens when a swimmer misses a lesson or the pool closes?
A parent can report an absence from their account, and when you call off a lesson the families expected are emailed. Whether either earns a make-up credit is your policy, set in three settings.
How is a family billed when they join a block part-way through?
You choose the rule: the whole month, only the lessons left, or the lessons left plus make-up credits for the ones already gone. The count comes from the lessons actually scheduled.
Can swim families pay by Interac e-Transfer?
Yes, with a limit. No software can collect an e-Transfer. Gympillar reads your bank's deposit emails and matches the reference code and amount to the invoice, and recurring collection cannot run on e-Transfer.
Can swim families pay by card or bank debit?
Yes. Families pay by card or ACH bank debit through Stripe, or save one and have each bill collected automatically on its due date.
Does it produce progress reports or certificates?
No. The record is the level and its skills checklist, shown to families if you switch that on, with an email when a swimmer moves up. There is no printed report card or certificate.
Other kinds of club
Teach something else as well?
GymnasticsRec to competitive, hours a week
Martial artsBelts, gradings, family classes
DanceLevels, exams, recitals
CheerTeams, tryouts, all-star
Ninja and parkourCourses, open gym, camps
Book a demo
Forty minutes, set up like yours.
We walk you through a working demonstration club set up as a swim school, from a class being created to the money arriving. Bring your hardest registration week.
- 1Pick a time that suits you. It lands with the person who will run the demo.
- 2We show you the Swim for Life levels and skills ticked on deck, and the parts you asked about.
- 3If it fits, we help you set up your club. If it doesn't, we'd rather say so.
You get a confirmation with a calendar file, in your own time zone.