Teams and tumbling on one timetable.
A team that practises three evenings and a Saturday tumbling class are separate programmes with their own capacity and price.
All-starPrepNoviceRecreationalTumbling
Gympillar for cheer
Teams, tryouts and the competitions in between.
Program management for all-star, prep and recreational cheer: a season with dates and a price, applications a coach decides on, and competition fees on the right invoice.
Ready the day you sign up. We set you up as a cheer gym: athletes on the register, coaches on the floor, a five-level starter ladder for tumbling and stunts, and a finder that asks how old the athlete is.
TodayApplication · All-starWaiting for a coach to decide
OverviewRegionals · entry feeOn one invoice per athlete
Your siteSeason planPaid on the dates agreed
Built around a cheer season
Teams, a season and the competitions in it.
Applications a coach decides on.
A family applies, a coach sees the athlete, and a team spot is offered at the price you agreed.
A season paid as agreed.
In full, monthly or on a plan of dates, with a one-time fee on the programme if you charge one.
In detail
See every feature →
A cheer gym runs on two clocks.
A cheer gym runs on weekly practices and on a season of tryouts, competitions and fees paid in pieces.
- PracticesThe timetable handles the weekly side.
- The seasonA season record has dates, classes follow them, and the payment plan hangs off it.
- Team typesPick all-star, prep, recreational or tumbling from the list, or type your own.
- Teams in hoursA competitive team is usually described in hours, so switch it to hours a week. The figure is measured from the practice times, shows a range where they differ, or uses your own number.
- Part of a weekIf a family can manage only two of a team’s four practices, an administrator can arrange that week for them.
Tryouts and placements work as applications.
- Applications, not seatsTurn off self-registration on a team and its form stops handing out places. A parent enters the athlete’s name, date of birth and practices of interest, and the application lands in an inbox under People.
- Nothing is booked or chargedMedical details wait until the athlete has a place.
- Ask a few questions firstYou can email the parent before deciding.
- Approve to placeAfter the coach has seen the athlete, approving places them on a team at the price you agreed, with a note to the parent. The family then gets a task for their details and waivers.
- What it doesn’t doIt’s an application queue. It doesn’t book tryout slots or rank athletes.
Starter ladder
Arrives with your account. Rename or reorder any of it.
Level 1Level 2Level 3Level 4Level 5
Level 1 · skills a coach ticks at the register
- Sharp motions: high V, low V, T and touchdownAttained
- Toe touch and pike jumpAttained
- Forward roll and backward rollAttained
- Bridge and cartwheelWorking
- Thigh stand as a base or a flyerWorking
Coaches tick off tumbling and stunt skills at the register.
Season fees and payment plans
Families pay the way you set up the season.
- Dates move the classesSaving a season’s new dates moves its classes.
- How families payIn full, monthly or on dates settled by phone. Compare term and monthly pricing.
- Registration feeSet on the programme, for insurance or a gym fee. It’s charged once per athlete per season.
- Second-child rateComes off every child but the dearest.
- Later months, draftedWhen an athlete is placed from an application, the later months are drafted as invoices that send themselves.
Competitions, travel and fees
A competition is a club event.
- Invite and set placesInvite a team or chosen athletes, then set a fee and a number of places.
- Households answerEach household answers from its account. A yes raises one invoice and takes a place, first yes first.
- WithdrawalsBefore payment the bill is voided. After payment you get a notice, because a refund is your decision.
- ResultsAfterwards you can record a placing and a note.
- Bill a whole teamInvoicing can issue one charge to forty families as separate invoices, no invitations needed.
- Events are newWe confirm which plans include them on a demo call.
- The competition’s sideDivision checks, score sheets, music, routines and organiser entry links aren’t part of this.
Practices and writing to a team
Coaches get what they need at practice, and you can reach a whole team at once.
- The coach’s registerThe register shows allergies and emergency contacts, and coaches see only their own classes.
- Absences ahead of timeParents report them from their account.
- Who has stopped comingA panel names athletes who missed every register taken in the last fortnight.
- Write to a whole teamBy email, in the account or both. Replies come back as private threads.
- A starter ladderFive levels with skills such as a round-off back handspring or a held prep. It’s a sketch to edit, not any governing body’s rules.
Payments, and where this stands
Here’s what works today and what’s still new.
- Interac e-Transfer, matched for youSoftware can’t collect an e-Transfer, so Gympillar reads your bank’s deposit emails and matches the reference code and amount to the invoice. See the limits.
- Card and ACH, collected for youFamilies save a card or a bank account once, and each bill is collected on its due date. Every payment shows against its invoice.
- Card and bank debit through StripeCollection runs through Stripe and hasn’t yet taken a real payment in production.
- One club todayOne club uses Gympillar today.
More detail: pricing, moving from spreadsheets, and the registration and waitlist guide for how a full team is handled. Or book a demo.
Your website
A site that already speaks your sport.
Your programs, timetable and registration form on a site of your own, with the pages a cheer club usually needs offered when you set it up. You write the words; nothing is filled in with copy every other club also has.
HomeClassesCoachesLocationsContactTeamsTryoutsCompetitionsFees & uniforms
And everything else
What every club gets as well.
01
Registration and waitlists
Families register on your site, sign your waivers and pay. A full class waitlists and promotes the next family.
02
Invoicing and payments
Cards, bank debit and automatic payments, with reminders that go out without you.
03
Interac e-Transfer matching
Each deposit finds its own invoice by its reference and amount.
04
A family account
Parents see their children’s classes, pay invoices and message the club.
05
Your own website
Programs, timetable and registration at yourclub.gympillar.com or your own domain.
06
Coaches and the register
Each coach sees only their own classes, with medical notes on the register.
FAQ
Questions cheer gyms ask
Still have a question? Ask us on a demo call, and you will talk to the people who built it.
Can Gympillar run tryouts for a cheer team?
Partly. Turn off self-registration on a team and its form takes an application: name, date of birth and the practices of interest. Nothing is booked or charged. A coach places the athlete or declines. It does not schedule tryout slots or score anyone.
How do we charge families for a whole season?
A season has dates, and families can pay in full, in instalments, monthly or on a plan of dates agreed by phone. A registration fee can be charged once per athlete per season.
Can we charge competition fees and see who is going?
Yes, through club events. You invite a team or chosen athletes, set a fee and places, and each household answers. A yes raises one invoice for that entry. Events are new and no club has run one yet.
Can a team be priced by hours a week?
Yes. The hours are measured from the practice times, so three two-hour evenings come to six hours. Where practices differ you see a range, or you can type the figure you advertise.
Does it check athletes against competition divisions or score routines?
No. There is no division checking, scoring, music or routine management, and no link to an organiser's entry system.
Can cheer families pay by Interac e-Transfer?
Yes, with a limit. No software can collect an e-Transfer. Gympillar matches your bank's deposit emails to invoices by reference code and amount, and recurring collection cannot run on it.
Can cheer families pay by card or bank debit?
Yes. Families pay by card or ACH bank debit through Stripe, or save one and have each bill collected automatically on its due date.
Other kinds of club
Teach something else as well?
GymnasticsRec to competitive, hours a week
Martial artsBelts, gradings, family classes
DanceLevels, exams, recitals
SwimmingLearn to swim, squad, lanes
Ninja and parkourCourses, open gym, camps
Book a demo
Forty minutes, set up like yours.
We walk you through a working demonstration club set up as a cheer gym, from a class being created to the money arriving. Bring your hardest registration week.
- 1Pick a time that suits you. It lands with the person who will run the demo.
- 2We show you team applications a coach decides on and a season paid in parts, and the parts you asked about.
- 3If it fits, we help you set up your club. If it doesn't, we'd rather say so.
You get a confirmation with a calendar file, in your own time zone.